Sep 18, 2019  
2019-2020 University Catalogue 
    
2019-2020 University Catalogue

Grading, Honors & Academic Standing


C O N T E N T S

Academic Concern Notices

In the event that a student is not performing well in a course, instructors will send an academic concern notice to the student. Students who receive an academic concern notice should meet with their instructor and advisor as soon as possible.

Unsatisfactory performance may be based on excessive absences; inappropriate or inadequate classroom participation; the quality of work submitted, performed, or created for the class; or the outcome of exams or other assignments given by the instructor either in class or as listed on the syllabus.

Policy: Academic Concern Notices Policy Administrator: The Office of the Registrar  Policy Last Revised: N/A

Academic Grievance

An academic grievance is a complaint by a student specifically related to a grade, alleging arbitrary and capricious grading, which is defined as:

  • The assignment of a course grade to a student on some basis other than performance in the course, or
  • the assignment of a course grade to a student by resorting to unreasonable standards different from those which were applied by the same instructor to other students in that course, or
  • the assignment of a course grade by a substantial, unreasonable and unannounced departure from the instructor’s previously articulated standards.

It is an objective of the University to encourage the prompt consultative resolution of student grievances and to provide orderly procedures for the formal consideration and resolution of complaints that cannot be resolved informally. Students who feel the need for a neutral advocate, may request the assistance of any staff or faculty member.

Informal Resolution

Students may decide on an informal means of resolving an academic grievance with their instructor. If an informal agreement achieved, a formal academic grievance may be filed.

Formal Academic Grievance Process

  • Grievances must be submitted no later than the end of the seventh week of the semester following the one in which the cause of the grievance occurred. Grievances from graduating students must be submitted within three days of the grading deadline.
  • Student should first consider pursuing an information resolution directly with the instructor. If the student is dissatisfied with the outcome of the discussion, or the student is uncomfortable discussing the academic grievance directly with the instructor, the grievance can be submitted in writing to the instructor. A copy should be sent to the school director and college dean.
  • The instructor will respond to the student in writing, in a timely manner. The school director and/or Dean is available for consultation by either the student or the faculty member, and must be copied on all responses. The School Director and/or Dean has the right to forward the concern to the Office of the Dean or the Vice President for Academic Affairs should it be concluded that either the student or instructor’s concerns warrant further review or intervention.
  • If the student believes their concern warrants further attention, they may submit the grievance in writing to the Office of the Dean of the college in which the course is offered.
  • The Dean should rule on the case in a timely manner. If the Dean does not wish to rule on the matter, they may convene an ad hoc Academic Grievance Committee to review the concern.
  • As a last resort the Vice President for Academic Affairs will issue a final resolution.
Policy: Academic Grievance Process Policy Administrator: The Office of the Registrar  Policy Last Revised: N/A

Academic Honors

Commencement Honors

Candidates for the baccalaureate degree, whose cumulative GPAs1 meet the required threshold after grades have posted for the preceding fall semester will be recognized during the May commencement ceremony with Latin commencement honors. To qualify for commencement honors no more than 33.0 credits may be remaining in a student’s degree program.

Students who achieve commencement honors will receive honors regalia and will be announced during the commencement ceremony. Commencement honors is not documented on the academic transcript, diploma, or commencement program.

Latin Commencement Honors are awarded as follows:

  • Cum Laude 3.60 - 3.79 cumulative GPA
  • Magna Cum Laude 3.80 - 3.89 cumulative GPA
  • Summa Cum Laude 3.90 - 4.00 cumulative GPA

1Cumulative GPA is calculated to the hundredths place

Dean’s List

The Dean’s List recognizes undergraduate students who have achieved academic excellence.  It is compiled after each fall and spring semester.

To be eligible students must have:

  • Been enrolled in an undergraduate degree program;
  • Achieved a minimum semester GPA of 3.601;
  • Completed 12.0 or more credits of which 9.0 credits must receive a letter grade, i.e. not be audited courses, credit by exam, pass/fail courses, or transfer credit;
  • Received no grades lower than a B;
  • Completed all courses on time, with no incomplete grades.

Degree Honors

Candidates for the baccalaureate degree, whose cumulative GPAs1 meet the required threshold qualify for Latin degree honors. Degree honors is recorded on the academic transcript once a degree has been been conferred.

Latin Degree Honors are awarded as follows:

  • Cum Laude 3.60 - 3.79 cumulative GPA
  • Magna Cum Laude 3.80 - 3.89 cumulative GPA
  • Summa Cum Laude 3.90 - 4.00 cumulative GPA

1Cumulative GPA is calculated to the hundredths place

Policy: Academic Honors Policy Administrator: The Office of the Registrar  Policy Last Revised: June 2019

Academic Standing

Academic Good Standing

Undergraduate Students

An undergraduate student’s academic standing is determined at the end of each fall and spring semester on the basis of attempted semester credits and cumulative grade point average.

To maintain academic good standing, undergraduate students must maintain a cumulative grade point average of 2.0

Graduate Students

A graduate student’s academic standing is determined at the end of each required term of enrollment on the basis of attempted semester credits and cumulative grade point average.

To maintain academic good standing, graduate students must maintain a cumulative grade point average of 3.0.

MFA & GC in Devised Performance

The MFA & GC in Devised Performance programs utilize a pass/fail grading scheme. Students enrolled in these programs are evaluated using the pass/fail grading scheme in all courses, including courses that otherwise award letter grades.

To maintain academic good standing, all attempted courses must be successfully completed, with a grade of (P) Pass. Students who fail a course will be placed on academic probation during their next required term of enrollment.

MEd and GC programs offered by Continuing Studies

Academic standing will first be determined once a student has attempted 12.0 credits. After the initial determination students will be evaluated at the end of each subsequent term of enrollment.

To maintain academic good standing, students must maintain a cumulative grade point average of 3.0.

Academic Probation

Students will be placed on academic probation when they fail the requirements of academic good standing. Students must achieve academic good standing as detailed in the following sections or they will be academically dismissed from the University.

First time students who achieve a 0.5 GPA or lower during their first term will be immediately academically dismissed.

The Registrar sends notifications of academic dismissal within 4 weeks of final grades being posted. Notifications are sent via email. Dismissed students may apply for readmission, see readmission policy for additional information.

Undergraduate Students

Undergraduate students must achieve academic good standing by the end of the semester (fall or spring) following that which they were placed on academic probation. Failure to do so will result in academic dismissal.

Graduate Students

Graduate Students must achieve academic good standing by the end of the next required term of enrollment for their program following that which they were placed on academic probation. Failure to do so will result in academic dismissal

MFA & GC in Devised Performance

To return to good academic standing a passing grade must be earned in the course(s) failed during the previous term of enrollment. Students must enroll in the failed course the next term in which it is offered; an alternate course may be selected, at the discretion of the Program Director, if the course satisfies an elective requirement. Students who fail a course during their second attempt will be academically dismissed. Additionally, a student will be academically dismissed after failing 18.0 credits.

MEd and GC programs offered by Continuing Studies

After being placed on academic probation, students will have an additional 12.0 credits to achieve good academic standing. Failure to do so will result in academic dismissal.

Academic Terminal Probation

A dismissed student reinstated by the Academic Standards Committee will be placed on terminal probation. The student must return to academic good standing by the conclusion of the term for which they are reinstated. Failure to do so will result in dismissal from the University without the opportunity for appeal. Dismissed students may apply for readmission, see readmission policy for additional information.

Academic Dismissal

A student on either probation or terminal probation who remains on probation at the end of the following semester, will be dismissed from the University. The Registrar sends notifications of academic dismissal within 4 weeks of final grades being posted for the fall and spring terms. Notifications are sent via email. Dismissed students may apply for readmission, see readmission policy for additional information.

Academic Dismissal Appeal Procedure

An academically dismissed student may petition the Academic Standards Committee for reinstatement. To appeal for reinstatement a petition should be submitted to the Academic Standards Committee by the date listed in the dismissal letter. The Academic Standards Committee is comprised of the Registrar, Associate Registrar, Dean of Students, and the Associate Deans of each of the Colleges and Divisions. Decisions will be conferred by the committee to the student within six weeks of receipt of the petition for appeal.

The petition must include the following:

  • An explanation of the poor academic performance that led to the dismissal.
  • An explanation of whether the student worked with their academic advisor, sought tutoring assistance, or accessed other support services to address academic performance.
  • Documentation concerning any mitigating circumstances that may have contributed to poor academic performance.
  • A plan for preventing recurrence of these academic difficulties and to achieve academic good standing.
  • Letters of support from the academic advisor, professors, or other support staff (optional).

Thoughtfully composed appeals should be submitted via email to registrar@uarts.edu, with the subject Academic Dismissal Appeal, by the submission deadline included on the dismissal letter, and from the student’s University email account. Students will be contacted by the Office of the Registrar via email to schedule a hearing with the Academic Standards Committee.

Students appealing for reinstatement are encouraged to meet with the Committee to discuss their petition. Parents, guardians, or other advocates are not permitted to attend the meeting with the student, except when granted an accommodation from the Office of Educational Accessibility. The Committee shall render a decision based solely on the petition for appeal submitted by the student in instances where a student declines a hearing or is not present during their scheduled hearing.

Questions should be directed to the Office of the Registrar at registrar@uarts.edu.

Policy: Academic Standing Policy Administrator: The Office of the Registrar  Policy Last Revised: June 2018

Accessing Grades

Current and former students can access grades using the grading module in Student Self-Service. Former students who are unable to access their account online can request a transcript  from the Office of the Registrar.

To Access Grades

  1. Log into student self service using your portal username and password.
    For login issues contact the helpdesk at 215.717.6677 or via email at helpdesk@uarts.edu.
  2. Click Grades
Policy: Accessing Grades Policy Administrator: The Office of the Registrar  Policy Last Revised: June 2019

Change of Grade

The following policies apply to change of grade requests:

  • Change of grade requests will only be approved if an error occurred in computing or recording the final grade, if reevaluation of previously submitted work is warranted, or to record a final grade for an approved incomplete grade request.
  • Extra work, beyond that required of other class members during the period when the class met, or work handed in after the completion of the course, may not be offered as reasons for a grade change.
  • Change of grade requests must be submitted no later than the end of the term following the one in which the grade was given.
  • Change of grade requests for graduating students must be submitted within three days of the grading deadline.

To submit a change of grade of grade request:

  1. Access the Forms & Requests page from the UArts Portal
  2. Click Change of Grade from the Faculty & Staff Forms section.
  3. Complete and submit the form.
Policy: Change of Grade Policy Administrator: The Office of the Registrar  Policy Last Revised: N/A

Grade Entry

Midterm Grading Policies

Midterm grading will launch commencing with the Fall 2019 Semester.

  • Midterm grades are required for first-year undergraduate courses. See list of first-year courses.
  • Midterm grading is available as an option for all courses.
  • Midterm grades are submitted during the 7th & 8th weeks of the fall & spring semester. See academic calendar  for published dates.
  • Midterm grades do not factor into a student’s term or cumulative GPAs.
  • Course syllabi should include a clear description of how the midterm grade and final grade will be determined. For a midterm grade to be meaningful, the midterm grade should be based on completed and graded assignments, tests, papers, or projects that comprise 30-50% of the final course grade. Student participation may also be graded at midterm.
  • An incomplete grade is not an option for midterm grades.
  • A grade must be entered for each student included on the roster.
  • Midterm grades are visible to students immediately upon being entered.

To enter midterm grades

  1. Access Student Self-Service.
  2. Click Faculty.
  3. Click the course section to be graded.
  4. Click the grading tab
  5. Click the midterm 1 tab
  6. Record grades for one or more students by selecting the grade(s). The grade selected will automatically be saved.

Final Grading Policies

  • Faculty enter grades at the conclusion of each term in accordance with the dates published in the academic calendar .
  • Incomplete grades cannot be assigned by faculty via online grading. See incomplete grade policy.
  • Grades are required for all students listed on a class roster. After final grading ends missing grades will be converted to a grade of ‘MG.’ See missing grades.
  • The last date of attendance is required anytime a failing grade is assigned. See last date of attendance requirement.
  • A change of grade form should be submitted to correct a grade entered in error or to submit a grade after final grading has closed. See change of grade policy.
  • Grades are not visible to students until the Office of the Registrar transcripts grades. See Grades Posted to student transcripts and student self-service.

To enter final grades

  1. Access Student Self-Service.
  2. Click Faculty.
  3. Click the course section to be graded.
  4. Click the Grading tab.
  5. Click the Final Grade sub-tab.
  6. Record grades for one or more students by selecting the grade(s). The grade selected will automatically be saved.

 Faculty can update grades via self-service until final grading has ended. 

Last Date of Attendance Requirement

While UArts does not require that faculty record attendance, the U.S. Department of Education requires Student Financial Services to determine if a student who receives financial aid and fails to earn a passing grade in a course has actually attended and/or completed the course, or if they withdrew from a course without providing the University official notification.

  • Faculty who do not take attendance, should provide the date of the last known academically related activity. Such activities include, but are not limited to: turning in an assignment, taking an exam, participating in an online discussion about the course, or initiating contact with a faculty member regarding the course material. Academically related activities do not include: living in the residence halls, participation in a meal plan, or general academic counseling/advising.
  • Faculty who do not know if the student attended and have no record of academic activity should indicate the student did not attend. According to federal regulations 34 CFR 668.21(c), the student is considered to have not begun attendance if the institution is unable to document the student’s attendance.
  • Faculty who know the student attended, but do not take attendance and have no academic activity record should indicate that the student did not attend. According to federal regulations 34 CFR 668.277(I)(7)(I & ii) if there is no documented attendance or academically-related activity, you must identify that the student “Never Attended.”

 The last date of attendance requirement applies to final grading only.

Missing Grades

Any grade not submitted by the grading deadline will be recorded with the notation Missing Grade (MG) by the Office of the Registrar. A missing grade cannot be converted into an incomplete grade. Faculty resolve a missing grade notation through the submission of a change of grade form. Any MG grade not resolved after one calendar year will be updated to Withdrawn Administratively (WA).

 The missing grade policy applies to final grading only.

Graduate Thesis, Project, or Capstone

Students on an approved continuation

No final grade should be entered for a graduate thesis, project, or capstone until the work has been submitted by the student and accepted. The thesis, project, or capstone will appear on transcripts with a status/grade of Currently In Progress “CI” during the continuation. See Continuation of Thesis, Project, or Capstone  enrollment policy for additional information.

After submission & acceptance

Once accepted the grade can be entered online for the term in which it was first enrolled, following the instructions above

 

Policy: Final Grade Entry Policy Administrator: The Office of the Registrar  Policy Last Revised: August 2019

Grades Posted

Final Grades

Final grades are posted by the Office of the Registrar to student transcripts & student-self service at the conclusion of each term in accordance with the dates published in the academic calendar .

Midterm Grades

Midterm grades are immediately visible to students after they have been entered by faculty. Midterm grades do not factor into a student’s term or cumulative GPAs, are for informational purposes only, and are not posted to transcripts.

To Access Grades

  1. Access Student Self-Service.
  2. Click Grades.
  3. Select the term.
Policy: Grades Posted Policy Administrator: The Office of the Registrar  Policy Last Revised: August 2019

Grade Point Average Calculation

The GPA is computed by multiplying the number of credits earned for a course by the numerical value of the grade. The resulting figures from all courses for that semester are then totaled, and this figure is divided by the total number of credits attempted that semester. The grades of I, IP, NC, W, OP, OF, P, and AU are not entered in this computation.

Policy: Grade Point Average Calculation Policy Administrator: The Office of the Registrar  Policy Last Revised: N/A

Grade Replacement

Undergraduate and graduate students may reenroll certain courses to earn a higher grade; only the grade earned from the most recent attempt will be used in calculating the grade point average.

Once a grade replacement is applied, the grade and the credit hours earned on the initial course attempt(s) will be removed from the calculation of the cumulative grade point average and from the calculation of the total hours attempted and, when applicable, hours completed. The course title and grade for all previous attempts will appear on transcripts with a notation to indicate the grade was excluded from the computation of the cumulative grade point average. Use of a grade replacement does not retroactively change the status of the student’s semester academic honors or result in a refund of tuition or fees.

The following policies apply to courses repeated for grade replacement:

  • Only courses designated as not repeatable for credit may be repeated for grade replacement.
  • Variable credit courses must be taken for the same number of credit hours as the original attempt when repeated for grade replacement.
  • All occurrences of a course where a grade is earned, including withdrawals (W), appear on the transcript, but only the grade earned for the most recent attempt is used in calculating the grade point average.
  • Credit is awarded only once for a course, repeats can affect academic progress, standing, and financial aid status.
  • Grade replacement cannot be applied to courses in which the student was found to be in violation of the academic integrity policy.
  • Grade replacement cannot be invoked after a degree has been conferred upon the student.

Financial Aid Considerations

In some instances, repeating courses could affect financial aid or other assistance. It is the responsibility of the student to meet with their financial aid counselor to discuss how repeating a course may impact their eligibility for financial aid.

To repeat a course for grade replacement:

First repeat attempt (original grade F)

  1. Register for the course online or in person for automatic invocation of grade replacement.

First repeat attempt (original grade D or higher), courses completed prior to Fall 2010, and all future attempts

  1. Obtain permission to retake the course for grade replacement from the student’s program director.
  2. The program director must submit an Exceptions and Overrides form in OnBase with the Grade Replacement option selected.
Policy: Grade Replacement Policy Administrator: The Office of the Registrar  Policy Last Revised: N/A

Grading System

Grades are assigned at the end of term for each course as follows:

Grade Description Grade Points
A   4.0
A-   3.67
B+   3.33
B   3.0
B-   2.67
C+   2.33
C   2.0
C-   1.67
D+   1.33
D   1.0
F   0
AU Audit. Course not taken for credit or grade, see auditing a course policy    
I Incomplete, see incomplete grade policy  
IP Course is currently in progress.  
MG No grade submitted by the instructor, see missing grade policy  
NG No grade assigned.  
OP Optional Pass  
OF Optional Fail  
P Pass  
T Transfer Credit  
W Withdrawal  
WA Withdrawn Administratively  
X Credit by Examination, see credity by examination policy    
Z Preapproved transfer credit, pending receipt of final transcript.  

Note: Students enrolled in the Devised Performance, GC  and Devised Performance, MFA  programs are graded pass/fail in all courses, including elective courses that would otherwise assign a standard letter grade.

 

Policy: Grading System Policy Administrator: The Office of the Registrar  Policy Last Revised: June 2019

Incomplete Grade Request

An incomplete is a student initiated request for a temporary grade which may be given at the instructor’s discretion when medical or other reasons beyond the control of the student prevent completion of course requirements by the end of the term. An incomplete is not a substitute for a failing grade or a means of raising a grade by doing additional work after the conclusion of the term.

Incomplete grade petitions will be considered only if:

  • the student’s work to date is passing;
  • the student attended the course regularly from the start of the term through and including the withdrawal deadline;
  • required work may reasonably be completed in an agreed upon time frame and does not require the student to re-take any portion of the course;
  • the incomplete is not given as a substitute for a failing grade;
  • the incomplete is not based solely on a student’s failure to complete work or as a means of raising their grade by doing additional work after the grade deadline;
  • experienced medical or other extenuating circumstance that legitimately prevented completion of required work;
  • the incomplete form is received by the Office of the Registrar by the last day of the term.

Appropriate grades must be assigned in other circumstances. A failing grade and last date of attendance should be recorded for students who cease attending class without authorization.

The following provisions for incomplete grades apply:

  • Incomplete grades will expire on the date selected by the professor when the grade of incomplete is entered. This date will be no more than one calendar year from the last day of classes of the term in which the incomplete was incurred. Once expired, an incomplete grade is converted to a failing grade.
  • The course work may be completed while the student is not enrolled.
  • An Incomplete grade may not be considered passing for purposes of determining academic standing, federal financial aid eligibility, or other purposes.
  • An Incomplete should not be assigned when it is necessary for the student to attend additional class meetings during a subsequent term. Students who receive an incomplete grade in a course cannot re-register for the course in order to remove the “I”.

Students, To initiate an incomplete grade request:

  1. Download the Incomplete Grade Request form from the Forms & Requests page on the UArts Portal.
  2. Complete the request in cooperation with the course instructor.
  3. Obtain approvals from the course instructor, student’s program director, student’s home college dean, and the dean of the College of Critical & Professional Studies for Critical Studies courses.
  4. Return the completed form to the Office of the Registrar. Completed forms must be received no later than the last day of the semester the student is enrolled in the course.

Faculty, To submit a final grade:

  1. Submit a change of grade form via the UArts portal. See change of grade policy for additional information.
Policy: Incomplete Grade Request Policy Administrator: The Office of the Registrar  Policy Last Revised: June 2018

Required Pass/Fail

Certain courses are offered at the University that are evaluated pass (P) or fail (F) only. This information is included in the course descriptions published in this catalogue.

The following policies apply to pass/fail only courses:

  • Students are evaluated using grades of pass (P) or fail (F).
  • A pass (P) grade does not impact a student’s GPA, while a fail (F) is recorded as 0.00 and will negatively impact a student’s GPA.
Policy: Required Pass/Fail Policy Administrator: The Office of the Registrar  Policy Last Revised: N/A