Course Section Scheduling

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C O N T E N T S

Scheduling Timeline

• Spring 2022 Scheduling
• Summer & Fall 2022 Scheduling

Scheduling Procedure

• Adding Course Sections
• Adding Selected Topics Course Sections
• Adding Travel Course Sections
• Changing Course Sections
• Cancelling Course Sections
• Assigning Locations to Course Sections (including 25Live instructional videos)

Scheduling Policies​

• Academic Priority to Locations
• Course Section Cancellation Policy pending final approval.
• Compliance Responsibility
• Course Numbering
• Course Types
• Contact & Credit Hour Definition
• Delivery Methods
• Instructional Methods
• Crosslisting Course Sections
• Regular & Substantive Interaction
• Scheduling Rules

Spring 2022 Scheduling Timeline

Summer & Fall 2022 Scheduling Timeline

Adding Course Sections

Academic units submit course section addition requests to the Office of the Registrat using the Course Section Activation OnBase form. After each form has been reviewed and processed, it will be routed back to the academic unit to audit and respond to any questions. Processed sections will automatically upload to the Canvas Learning Management System and to the 25Live Scheduling System.

Prior to submitting requests, please review the following sections:

• Compliance Responsibility
• Contact & Credit Hour Definition
• Delivery Methods including engagement definitions
• Instructional Methods
• Crosslisting Course Sections
• Regular & Substantive Interaction
• Scheduling Rules

Please also note the following:

• Course section start and end dates must align with the term start and end dates. Sections are not permitted to run for only part of the term.
• Meeting times submitted for remote sections must accurately reflect synchronous meetings, i.e. meeting times must reflect when faculty and students are synchronously engaged in course content and should not include time that students are working independently.
• Course section capacities must be submitted accurately when a section addition is requested. Two common section management practices can no longer be supported:
  • ​Exception & override forms can no longer be used in conjunction with an artificially low course section capacity to manage course section enrollment.
  • Course section capacities should not initially requested with a low number only to be increased after registration has begun.

To add one or more course sections

1. Log into OnBase
2. Select New Form from the menu.
3. From the SECT - Course Section Documents Section, select the Course Section Activation form.
4. Complete and submit the form, which will be processed by the Office of the Registrar. An email notification will be sent once a request has been processed
5. After a request has been processed academic units must verify the request. Instructions are included in the email notification.

​Adding Selected Topics Course Sections

Selected topics are defined as courses that address a current or timely topic, are being piloted prior to being submitted for approval as a standing course, or will be one-time offerings. A given topic may run for a maximum of three terms; any subsequent offering requires the topic having been submitted and approved as a standing course in accordance with curricular policy and submission deadlines. Selected topics proposal are reviewed by the School Director, the Director of Learning Assessment, the Dean’s Office, the Office of the Registrar.

To schedule a selected topics course

1. Submit a Selected Topics Course Section Proposal form located in:
   • The UArts Portal on the Forms & Requests page
   • OnBase, for users with access
2. Once the proposal has been reviewed, email notifications are automatically sent to the proposal author, program director, school director, and dean’s office.

​Adding Travel Course Sections

Faculty propose new study away courses using the Selected Topics form. However, travel course proposals have an advanced deadline. For additional information refer to the Travel Course section on the Curricular Change Information & Forms page in the portal.

To schedule a travel course

1. Submit a Selected Topics Course Section Proposal form located in:
   • The UArts Portal on the Forms & Requests page
   • OnBase, for users with access
2. Once the proposal has been reviewed, email notifications are automatically sent to the proposal author, program director, school director, and dean’s office.

Changing Course Sections

After advising & registration has begun adjustments to section meeting days and times should not be requested due to the impact such changes have on student schedules.

Adjustments to course sections should typically be limited to:

• Adding or canceling course sections. Informed by section enrollments and waitlists. 
• Additions of changes to faculty assignments.
• Updates to the number of locations required for the course section.

To change one or more course sections:

1. Log into OnBase
2. Select New Form from the menu.
3. From the SECT - Course Section Documents Section, select the Course Section Changes form.
4. Complete and submit the form, which will be processed by the Office of the Registrar. An email notification will be sent once a request has been processed
5. After a request has been processed academic units must verify the request. Instructions are included in the email notification.

Cancelling Course Sections

To cancel one or more course sections:

1. Log into OnBase
2. Select New Form from the menu.
3. From the SECT - Course Section Documents Section, select the Course Section Cancellation form.
4. Complete and submit the form, which will be processed by the Office of the Registrar. An email notification will be sent once a request has been processed
5. After a request has been processed academic units must verify the request. Instructions are included in the email notification.

Assigning Locations to Course Sections

Location assignments for course sections are entered by academic units in 25Live. Access is restricted to designated users who have been trained by the Office of the Registrar and who have the necessary permissions assigned to their accounts in 25Live.

• Course Section Availability in 25Live
• Assigning Locations to Course Sections
• Assigned Locations Exported from 25Live to Colleague visible on student schedules in self-service
• Removing Course Section Locations

Course Section Availability in 25Live

Course sections are automatically uploaded to 25Live as Course Section Activation forms are processed. Data between the two systems automatically syncs every 15-30 minutes. Only course sections with in-person meetings are uploaded to 25Live. 

Course sections are visible in 25Live when:

• they have one or more valid meeting patterns, i.e. a meeting day, start time, and end time.
• they have an instructor method assigned that includes an in-person meetings:
  • ILEI: Intensive Learning Experience (In-person)
  • INTIO: Internship (In-person & online)
  • LECI: Lecture (In-person)
  • LECIO: Lecture (In-person & online)
  • LECSR: Lecture (Staggered in-person & remote)
  • LECSO: Lecture (Staggered in-person & online)
  • STUI: Studio (In-person)
  • STUIR: Studio (In-person & remote)
  • STUIO: Studio (In-person & online)
  • STUSR: Studio (Staggered in-person & remote)
  • STUSO: Studio (Staggered in-person & online)

If a course section is not visible in 25Live:

1. Review the meeting information for the section via the course section planning dashboard located on the portal on the Registrar’s Refreshable Reports and Dashboards page.
2. If meeting day, start time, or end time are missing from the refreshable, submit a revision to the Registrar. See Academic Units Submit Cancellation & Change Requests.
3. If the meeting patterns are complete, contact the registrar@uarst.edu for assistance.

Assigning Locations to Course Sections

25Live Instructional Videos

Course Section Activation Requests:

• What to do when a course section requires multiple locations.

Searching:

• How to find all course sections in for a department in a given term. Course section missing in 25Live? See course section availability in 25Live.
• How to find a classroom when you assigning a location to a course section.

Assigning Locations:

• Course sections that meet once per day, one or more days/week, and requires a single location. single meeting pattern
• Course sections that either meet more than once per day and/or require multiple locations. two or more meeting patterns

Tracking:

• How to verify that a location has been assigned for every scheduled course section meeting.
• Looking up the status of a task request (location, resource, calendar) one by one or in batch.

Assign Locations

1. Log in to 25Live
2. From the Quick Search section, in the Event Search box, enter a course section. When entering the section do not use the asterisk delimiter. For example, enter: “AHST 101 01”
3. Select the course section from the list of search results. To limit your results to only return sections meeting in the future select the “Future Only” filter option if the “All Dates” option is selected.
4. From the Event Details page that loads, click Edit Event. The system will prompt you to select the meeting pattern for which you want to add a location when multiple meeting patterns exist. 
5. From the event wizard that loads, navigate to the location section.
6. Using the various search options, identify a suitable location for the course section
   • Location add options:
     • Request: location request will need to be approved by the person(s) responsible for that location before it is assigned to the course section.
     • Reserve: location request does not require approval and will be assigned to the course section after the event is saved.
     • Request Available / Reserve Available: the requested location is not available for all meeting times. Click conflict details to see which days the location is not available. When assigning a location to a course section that isn’t available on all meeting days, one or more additional locations must be assigned.
7. Click Save

Important Considerations

• 25Live only sends location assignments and changes back to the Colleague database. It is critical that academic units never alter any other information about a course section in 25Live. To add, change, or cancel a course section see Scheduling Course Section Offerings.​
• Only one location can be assigned to each meeting pattern for a course section. When more than one location is assigned only one location will be sent back to Colleague. This limitation is due to how the data is stored in Colleague, 25Live does not prevent a user from adding additional locations.
• Locations with outstanding requests appear as available in 25Live, i.e. locations will appear as available, including no reference to a pending request, until and unless the pending request is approved.
• 25Live will not prevent a location from being assigned to a section even if the section capacity exceeds the location capacity. The system will display an alert in red text that the room capacity is lower than the expected head count.
• When a location is not available for every occurrence, it is important to communicate to faculty and students the days and locations where a course section will meet in an alternate location. Student and faculty class schedules will not clearly communicate this information.

Assigned Locations Exported from 25Live to Colleague

Location assignments made in 25Live are exported to Colleague and visible on student schedules in self-service after the location assignment deadline listed on the scheduling timelines above. After the initial export locations will be exported to Colleague once a day Monday-Friday. (The export process is run manually by the Office of the Registrar.)

Removing Course Sections Locations

Once locations have initially been exported from 25Live to Colleague, to remove a location from a course section it is necessary to email registrar@uarts.edu. If a location is removed from a course section in 25Live the location will not be removed from Colleague and will continue to appear on student schedules.

Academic Priority to Locations

Academic Locations

Course sections have priority access to academic locations (classrooms, studios, et cetera). 

Non-Academic Locations

Course sections may be scheduled in non-academic locations when pedagogically necessary. However, they are not granted priority access.

Non-academic locations include:

• Art Alliance
• Arts Bank
• Beechman Theatre
• Caplan Recital Hall
• Caplan Studio Theater
• CBS Auditorium
• Chapel
• Conference rooms
• Furness Courtyard
• Galleries
• Levitt Auditorium
• Levitt Foyer
• Lobies
• Solmssen Court

If a non-academic location is unavailable for all scheduled course section meeting days/times, the academic unit submitting the request must find an alternate location for the course section to meet on days the location is unavailable. Such requests need to be submitted via 25Live and will need to be communicated to faculty and students by the academic unit.

Course Section Cancellation

Policy pending final approval.

The University reserves the right to cancel a course section due to low enrollment, an inability to secure an instructor, or for other extenuating circumstances. Care must be taken when a course section is canceled to ensure student degree progress is not delayed.

Minimum Enrollment Requirement

Course sections with enrollment below 50% will be recommended for cancellation by the Registrar no later than three weeks before the start of the term. 

The minimum enrollment requirement does not apply to independent studies, internships, private lessons, mentored studio practice courses in the School of Dance, or ESL courses.

Requests for Exception

Academic Units may request an exception to this policy, which the Vice President for Academic Affairs will consider on a case-by-case basis using one or more of the following criteria:

• Required courses, when no suitable alternative course is available, and where cancellation would negatively impact student degree progress.
• Courses with capacities exceeding 30 students, which are financially solvent to run with an enrollment lower than required minimum. (must have 10 or more students enrolled)
• Advanced standing courses, 400 & 500 level. (must have 8 or more students enrolled)            
• Exceptional circumstances such as, but not limited to, first-time offered or program completion.

Cancellation Deadlines

To provide students adequate time to finalize their class schedule, course sections cancellations must be determined no later than two weeks prior to the start of a term. 

Cancellation Procedure

Sections Recommended for Cancellation Due to Low Enrollment

1. The Registrar recommends course sections for cancellation due to low enrollment. A notification prompting program directors to review the Under Enrolled Course Sections dashboard three weeks prior to the start of a term.
2. Program Directors have three business days, following the cancellation recommendation from the Registrar, to petition the Vice President for Academic Affairs not to cancel a course section recommended by the Registrar. Requests can be submitted on a Course Section Change Request form located on the Forms & Requests page on the portal.
3. The Registrar will cancel sections on the Section Cancellation Deadline. Impacted faculty and students will receive an email notification.

Requests to Cancel a Section Before the Cancellation Deadline 

1. Academic units may submit requests to cancel course sections after the course section editing process has ended. Requests should be limited to extenuating circumstances, including but not limited to an inability to secure an instructor.
2. Submit a Course Section Change Request form located on the Forms & Requests page on the portal.
3. Approved forms will be processed by the Office of the Registrar. Impacted faculty and students will receive an email notification.

Requests to Cancel a Section After the Cancellation Deadline

In exceptional circumstances the Vice President for Academic Affairs will consider requests to cancel a course section after cancellation deadline.

1. Submit a Course Section Change Request form located on the Forms & Requests page on the portal.
2. Approved forms will be processed by the Office of the Registrar. Impacted faculty and students will receive an email notification.
3. Academic Units will be notified of approved requests. After receiving confirmation that a course section has been canceled the academic unit will post a section cancellation notice on the door of the assigned classroom.

Compliance Responsibility

The academic unit offering a course is responsible for ensuring that scheduling is consistent with the credit hour definitions for the instruction method of the course. As part of the approval process for new courses or course revisions, credit hours are reviewed by the Office of the Registrar.

Course Numbering

The Office of the Registrar assigns course numbers adhering to the following convention: SubjectCode*CourseNumber*SectionNumber, i.e. COMP*101*01. Some course numbers also include a suffix, for example COMP*111H*01.

Subject Code

A subject code is a letter-combination used to designate the area of study in a course.

Course Number

• 001 - 099 Developmental
  Courses do not satisfy degree requirements at the graduate or undergraduate level.
• 100 - 199 Lower Level Undergraduate
  Courses are broad surveys or introductions to a particular discipline.  These courses do not have prerequisites, with the exception of those that are sequential courses.
• 200 - 299 Lower Level Undergraduate
  Courses are introductions to or principles of areas of study within a discipline.  Courses may or may not have prerequisites.
• 300 - 399 Upper Level Undergraduate
  This level is reserved for advanced courses, providing depth or study in a specialized topic.  Courses often have prerequisites, or assume readiness for advanced level study.
• 400 - 499 Upper Level Undergraduate
  This level is reserved for highly specialized courses, including capstones.  Prerequisites, a level of readiness, or advancement within the major may be required for this advanced level work.
• 500 - 599 Upper Level Undergraduate/Graduate
  Graduate level courses that can be completed by undergraduate students for undergraduate credit or graduate students for graduate credit.
• 600 - 699 First Year Master’s
  These courses are generally intended for Master’s degree students in their first year.
• 700 - 799 Second Year Master’s
  These courses are generally intended for Master’s degree students in their second year.
• 800 - 899 Upper Level Graduate
  These courses are generally intended for PhD degree students.

Reserved Numbers

The following course numbers are reserved for use with approved subject codes as follows:

• Selected Topics: 198, 298, 398, 498, 598, 698, 798
• Independent Study: 490, 790
• Internship: 499, 799

Course Number Suffixes

Course number suffixes are designations that appear at the end of course numbers to indicate specific kinds of courses. For example COMP*111H - Written Composition I: Honors

• E: English Second Language
• G: Graduate
• H: Honors
• P: Pass/Fail
• S: Screening Section

Course Number Reuse

Once a course number has been retired, that number shall not be used again for ten years.

Course Types

Courses types are optional additions to course characteristics, which facilitate student course discovery and planning. Course types can be used by students to filter course offerings in student self-service. Requests for new course types are reviewed by the Registrar.

Approved course types include:

• Business:
• Collaborative: Courses where two or more disciplines interact or cooperate in a synergistic manner.
• Discipline History:
• Ensemble: 
• Entrepreneurship:
• Fulfills Critical Studies (CS) Elective:
• Independent Study: Administratively applied to courses by the Office of the Registrar, primarily used to track capitated courses for Affordable Care Act compliance.
• Internship: Administratively applied to courses by the Office of the Registrar, primarily used to track capitated courses for Affordable Care Act compliance.
• Introductory: Courses open to all undergraduate students, which typically do not include a requisite.
• Open to Peirce Students: Courses approved to be enrolled in by students from Peirce College
• Open to UScience Students: Courses approved to be enrolled in by students from the University of the Sciences.
• Private Music Lesson: Administratively used to track private music lessons offered by the School of Music. Also used to track capitated courses for Affordable Care Act compliance.
• Selected Topics:
• Technology: Courses which place a heavy emphasis on technology
• Thesis:   Administratively applied to courses by the Office of the Registrar, primarily used to track capitated courses for Affordable Care Act compliance.
• Travel Course:

Contact & Credit Hours

• Contact hour 50 minutes of scheduled instruction presented to students.
• Preparation hour 50 minutes of outside of class or nonscheduled preparation work the typical student is expected to complete.
• Semester Credit Hour the amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:
  • One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester hour of credit, or the equivalent amount of work over a different amount of time; or
  • At least an equivalent amount of work for other academic activities including studio work, laboratory work, internships, practica, and other academic work leading to the award of credit hours.

Delivery Methods

*Classes delivered via remote or online methods are required to adhere to Regular & Substantive Interaction requirements to ensure federal student aid eligibility.

Engagement Definitions

• Synchronous: A class that focuses on concurrent, collective, and collaborative learning amongst students, may be in-person or remote. Requires regularly scheduled meeting times between instructor and students for the duration of the term. Regularly scheduled meeting times constitute the required contact time for a particular instructional method. Synchronous contact time occurs in real time, meaning that the students and instructor are engaged in learning activities simultaneously. Synchronous learning activities include lectures, discussions (in-person or virtual), demonstrations, group projects (during class time), labs, studios, videos (watched as a class), real-time document/file sharing and editing, etc. The class may meet in-person at a particular location or it may meet remotely via Zoom or other electronic means. Synchronous classes may include asynchronous electronic resources and use of the LMS, in which case these resources are treated as ancillary to print or other resources (textbook, handouts, etc.) and not as central required asynchronous components of the class, as with asynchronous and hybrid engagement methods.

• Asynchronous: A class that may be self-paced, individual or intermittently collaborative, requires that the content of the class be delivered using methods that do not rely on scheduled meeting times. Asynchronous delivery does not occur in real time, meaning that class learning activities need not be carried out simultaneously. This does not preclude remote meetings between faculty and students or between students and other students; such meetings are scheduled between faculty and students directly. The LMS, may include synchronous components using real-time videoconferencing, and asynchronous components, such as discussion boards, streamed video and audio files, blogs, wikis, document sharing, assignments completed outside scheduled class times, etc.

• Hybrid: A class in which part of the contact time of a synchronous class is replaced by a required asynchronous component, thus reducing the amount of required scheduled contact time. When hybrid classes have less synchronous time than a standard synchronous class the expected student commitment to the asynchronous component is increased in compliance with the required number of contact hours for the instructional method. The amount of time a particular class will actually meet synchronously is then listed in the schedule of classes, which will be fewer hours than the non-hybrid class; times can not be altered in an ad hoc manner.

Sample 1: Applying delivery methods to a 3.0 credit studio course

The following example uses a 3.0 credit studio course that meets during the standard 15 week semester to demonstrate how required contact hours are satisfied for each delivery method. The measure provided in this example may be adjusted proportionately to reflect modified academic calendars , credits, number of meeting days per week, and/or instructional method.

Sample 2: Applying delivery methods to a 3.0 credit lecture course

The following example uses a 3.0 credit lecture course that meets during the standard 15 week semester to demonstrate how required contact hours are satisfied for each delivery method. The measure provided in this example may be adjusted proportionately to reflect modified academic calendars , credits, number of meeting days per week, and/or instructional method.

Instructional Methods

Credit-to-contact ratios listed below are the minimum University standards. Some programs may require more to fulfill accreditation, certification, or other requirements.

• Dissertation
• Independent Study
• Intensive Learning Experience
• Internship
• Lecture
• Private Lesson
• Research
• Studio
• Travel Course

Dissertation

Preparation of a scholarly paper completed by a candidate for a doctoral degree.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Independent Study

Self-directed study on a topic not substantially covered in a regularized course in the catalogue. Requires intermittent consultation with a designated instructor.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Intensive Learning Experience

Condensed workshops designed to immerse students in practical situations using simulations and case analysis.

*Contact minimum hours/minutes listed only apply to course sections offered in-person. For additional information see Delivery Method & Credit Hour Equivalencies.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Internship

Supervised career-related experience conducted in a work environment outside of the traditional academic setting.

*Contact and preparation minimum hours/minutes listed only apply to course sections offered in-person. For additional information see Delivery Method & Credit Hour Equivalencies.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Lecture

A course in which the primary emphasis is on transmitting a body of knowledge, explaining ideas or principles, and/or modeling skills. In some courses, students may be expected to participate in classroom activities by means appropriate to the subject matter, such as discussion, performance, skill development, et cetera.

*Contact and preparation minimum hours/minutes listed only apply to course sections offered in-person. For additional information see Delivery Method & Credit Hour Equivalencies.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Private Lesson

Individualized instruction typically in the study of the performing arts.

*Contact and preparation minimum hours/minutes listed only apply to course sections offered in-person. For additional information see Delivery Method & Credit Hour Equivalencies.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Research

Independent research done by a student working toward a larger project, such as a master’s thesis, senior project, or dissertation.

*Contact and preparation minimum hours/minutes listed only apply to course sections offered in-person. For additional information see Delivery Method & Credit Hour Equivalencies.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Ratio of Contact to Preparation Hours

Each credit requires a total of 45 hours of combined contact & preparation time; there is no minimum on the number of contact hours required. During periods of independent research, the number of contact hours can be reduced when the number of preparatory is increased by an equal amount.

Studio

A course with primary emphasis on student activity leading to skill development and the enhancement of the student’s design or performance ability and/or artistic growth. Evaluation of individual learning may include public display of proficiency and/or evaluation by faculty other than the student’s instructor.

*Contact and preparation minimum hours/minutes listed only apply to course sections offered in-person. For additional information see Delivery Method & Credit Hour Equivalencies.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Travel Course

Short-term travel experiences guided by the faculty. Planned contact hours with students before, during, and after travel must be documented in the course syllabus.

*Contact and preparation minimum hours/minutes listed only apply to course sections offered in-person. For additional information see Delivery Method & Credit Hour Equivalencies.

Colleague Instructor method

The following combinations of delivery & instructional method are permitted. The code & description used in Colleague have been included. Please note: In the catalogue we refer to both delivery method and instructional method. However in Colleague there is only a single field called “instructor method;” the instructor method in Colleague is a concatenation of what is referred to in the catalogue as a delivery method and instructional method. 

Ratio of Contact to Preparation Hours

Each credit requires a total of 45 hours of combined contact & preparation time; a minimum of 15 contact hours is required.

When a travel course includes more than the required minimum number of contact hours the number of preparation hours can be reduced by an equal amount, i.e. a 1 credit travel course that includes 20 contact hours would only require 25 preparation hours.

Travel Course Contact & Preparation Requirements

In addition to the the standard semester credit hour, contact hour, and preparation hour definitions the additional requirements apply to travel courses.

Contact Hours May Include

• Scheduled course meetings before, during, and after the dates of travel
• Lectures or seminars with the faculty, guest lecturers, members of partner institutions, guides, local residents, et cetera
• Student presentations

Preparation Hours May Include

• Time to read assigned texts
• Site visits, organized cultural excursions, and performances that engage students with the learning objectives of the course
• Service learning projects
• Synthesis and reflection including writing, discussion, or the production of creative work

Contact & Preparation Hours May Not Include

• Travel time
• Meals
• Social activities that are not instructor-led and tied to specific learning outcomes for the course

Crosslisting Course Sections

Crosslisting course sections allows two or more sections that have the same meeting pattern, faculty member, and room assignment to be associated. When crosslisting course sections one section is designated as the primary section, while all other sections are designated secondary sections.

Section Capacity versus Global Capacity

In addition to the section capacity, crosslisted sections include a global capacity. The global capacity controls the combined enrollment of primary and secondary course sections and can be set strategically to control enrollment. When crosslisting course sections, if a global capacity is not set both sections can fill to their designated capacity, i.e. if both sections have a capacity of 15 students a total of 30 students would be able to enroll in the crosslisted sections, 15 in each.

Example when section and global capacities are the same: If the section capacity of two crosslisted course sections is set to 15 and the global capacity is set to 15 a maximum of 15 students will be able to enroll in the two sections.

Example when section and global capacities are the different: If the capacity of the primary section to 15, the secondary section to 5, and the global capacity to 15 a maximum of 15 students will be able to enroll in the two sections, up to 15 in the primary section and up to 5 in the secondary section.

Primary Section versus Secondary Sections

When crosslisting one or more course sections one section is designated as the primary section. The primary section should always be the section with the lower course number. For example: If CERA*200*01 is being crosslisted with CERA*300*01, CERA*200*01 would be set as the primary section. If CERA*200*01 is being crosslisted with CERA*200*02, CERA*200*01 would be set as the primary section. 

To identify course sections that are crosslisted & review global capacity

1. Access the Course Section Planning Dashboard, located on the Refreshable Reports & Dashboards page in the portal.
2. Scroll down to the section titled Crosslisted Sections.
3. Confirm section crosslists, including the global capacity. 

Important Considerations

• When entering locations for crosslisted course sections, a location should only be entered for the primary section. Secondary sections will automatically inherit the meeting pattern of the primary section, including the assigned locations.

Regular & Substantive Interaction

Regular and substantive interactions represent the frequency and type of educational activities within remote and online classes that allow instructor and students to exchange knowledge, information, concepts, and ideas in a manner that promotes thoughtful learning through active engagement with people, content, and resources. 

All undergraduate and graduate courses offered by the University via online or remote delivery methods, in accordance with Federal Student Aid requirements for distance education courses, require regular and substantive interaction initiated by an instructor that meets accrediting agency standards. Distance education courses qualify for Title IV financial aid, failure to adhere to regular and substantive interaction requirements will result in a course being classified as a correspondence course which is not federal student aid eligible. 

Regular Interaction

Interactions must be recurring at uniform intervals. Instructional materials and faculty support necessary for academic engagement must be available for each week a term is in session.

Substantive Interaction

Interactions which promote active learning and thoughtful reflection and that provide opportunities to expand understanding and knowledge.

Scheduling Rules

The following rules must be observed when planning course section offerings. Compliance is monitored and enforced by the Office of the Registrar